General informations : XOXO Fan Meet
Please read this message carefully, many answers to your questions will be here
As you know, the event will take place at Courbevoient the 30th and 31st of March 2024.
📍Event address: 7 Bd Aristide Briand, 92400 Courbevoie
🕦Opening hours : saturday (10:45am – 7:30pm) / sunday (10:15am – 7pm)
Registration
Mandatory step to access the event will be open from 8:45am and will stay open all day long, so you can arrive whenever you want.
You can therefore arrive at the time of your choice depending on the activities that interest you. If you miss your extra due to a long wait at registration, we cannot be held responsible. Therefore, we advise you to arrive early to be able to carry out your extras under the best possible conditions.
Reminder: Having a pass (General access or Prime access) is MANDATORY. Without a pass you cannot access the event. Having a ticket for an extra (autograph, photo’op or panel) does not give you access to the event. Without a pass, your extra ticket is useless.
Attention, if you have a Prime Access pass, this pass does not allow you to enter the event in priority.
Registration: You will have to get your event bracket access. Without it you will not be able to access the event. To do so, you must prepare your etickets of access pass (print version recommended).
A special bracelet will be given to you for your general access and will allow you to go in and out as much as you want.
Note: as you were able to choose your personal seat in the Panel room, Prime access pass is not applicable for it.
⚠️Please note ⚠️ If you are under 18, you must also give us the parental authorization available on our website here as well as a copy of the ID of your legal guardian who completed it.
WITHOUT THESE DOCUMENTS: You will be denied access to the convention, with no refund possible. Furthermore, we do not accept parental authorizations on plain paper and/or other than the one in the People Convention.
Parents will be allowed to accompany their child to the registration, but then, they will be asked to leave the convention if they do not have an access pass as well.
In case of false document, you will be immediately expelled from the event.
You can’t register from someone who is not physically present with you. ID check will be regularly done.
Planning & plan
The planning is available on our website.
Microphone and screen calls will be made throughout the day in the Red room to keep you informed at the beginning of each extra. Multiple screen calls will be made in the Red room, so there’s no need to wait outside the extra rooms if there hasn’t been a call for your extra. Therefore, you must follow the screen announcements in the Red room to not miss your different extras/activities.
A Twitter account (@XOXOFMLIVE) will be dedicated to the event. It will broadcast general information about the event as well as the different calls for extras/activities. We strongly advise you to follow the account to avoid missing your different extras/activities.
Instead, enjoy the rest of the event and the other activities. Our security will be responsible for clearing the hallways if it is not your turn, for safety reasons. If you have two photos to do at the same time slot, you will be able to take both. But keep in mind the microphone calls. If you miss your extra despite the many calls, we can not be held responsible, there is no retake session, your ticket will be lost and not refundable.
During the day you must wear your bracelet(s) at all times. No duplicates will be given in case of loss, forgetfulness or breakage/tear. You will need it/them for all access in the event.
We remind you that you have the right to enter and exit the event as many times as you wish, but if your access bracelet is damaged, we reserve the right to refuse you entry.
⚠️ Please note that our terminals (credit card machines) work poorly sometimes because it depends of the connection quality. We therefore advise you to prepare cash for your potential purchases on site in case of problems. There are several ATM in the exposition Parc.
Please note that a very limited amount of extras will be available for sale on site. In order to respect the schedule, we have to limit the number of extras available on site.
Tickets remains available online till the end of the event
But these are the LAST stocks.
We remind you that the resale or exchange of extras is forbidden.
If your ticket (of any ops, panel, autograph…) appears as “already scanned” while it’s your t be able to do anything, your tickets are under your personal responsibility. If you posted them or duplicated them and a copy has been used: there is nothing we can do.
Forbidden objects
In order to guarantee the safety of all, we have set up a list of objects that will not be allowed in the event. Please take note of it so that you are not refused access on the day. We also remind you that we have a cloakroom available at the event with a deposit ranging from €2 to €8 depending on the size of your belongings.
Red Room (panel room)
Seating in the Red room is therefore assigned by name for all activities and panels throughout the day. Your seat number is indicated on your ticket. Please check that it is correct. If you can’t find it, please download your ticket again.
We urge you to take part in the games, competitions and quizzes on offer in the Red room, where you can win prizes and even extras! This area is freely accessible to all participants, all day long, and will offer a wide range of activities!
Meals
We will have a food court with various option including veggie ones.
🍔 Savory snacks: burgers, fries, hot dogs, grilled sandwiches, wraps…
🥞 Sweet snacks: waffles (with toppings), donuts, cookies
🥤 Hot and cold drinks: coffee, hot chocolate, tea…
Meals are not included.
Panel
The panel is a question and answer moment with the whole audience, so you are welcome to ask your questions to the guests. But don’t be personal, It is not a time for big love declaration or long speech, use the more private autograph time for that please.
Questions will be moderated by our staff.
Photos
Please think about simple poses. Avoid props. The authorized poses will be at the choice of the actor and/or actress.
We remind you that the resale or exchange of extras is prohibited.
If you have several photos with the same guest on the same day, prepare your poses ideas in advance.
Cell phones are strictly forbidden during extras with actors, you will have to leave them in your bag or give it to a friend.
No phones with you or in your pockets. The risk would be a definitive exclusion from the event, without refund, and doing your other potential extras will be not permitted if you do not respect this rule.
If you want to show a specific pose you would like to do with the actors, please print it.
The printed version of your photo’op will be made immediately after you took this picture.
A HD online version of your picture will be immediately available to purchase as well via a link written on the envelop of your printed picture.
Printed version is A5. As we know that many of you want to keep a souvenir of this meeting, a printer will be available to print your photo live in a larger format (A4). This printer is independent from the photographer, if you need a re-print, you will need your digital version.
Autograph
If you want your autograph to be signed with your name, remember to prepare a post-it or a paper with your first name written in large and legible letters before arriving in front of the actor or actress.
Some guests may not personalize their autographs, and even if it’s not something we wish, there is nothing we can do about.
Cell phones are strictly forbidden during extras with the actors, you will have to leave them in your bag or give it to a relative. No phone on you, nor in your pockets, you risk a firm and definitive exclusion from the event, without refund and the impossibility to do your other potential extras if you do not respect this rule.
Gifts
You can give gifts to actors at the time of autographs only.
Other activities
In addition to the usual extras, exhibitors, and booths, several other activities are planned on the event: photobooth, fanbook area, photoshoot stand… And of course the Debutante Dance contest!
Vidéo
We remind you that it is strictly forbidden to film, whether it is the panels, photo ops or autographs, or in the corridors. It is also forbidden to take pictures of the actors if they are not on stage. There will be no warning if you are caught s rights.
Fanbook
Fanbook are books where you write a message to the guests, share a picture, a project.. with them. Don’t hesitate to bring personal materials, such as pictures, stickers.. to illustrate your message. These books will be given to the actors at the end of the event.
How to reach the event
🚌 Bus : 163, 164, 175, 275, 278 (arrêt Stade)
Ⓜ️ Métro & RER : Ligne 1, RER A (Station Grande Arche), Ligne 3 (Station Pont de Levallois – Bécon)
🚊Transilien : Ligne L, Gare de Courbevoie ou Gare de Bécon les Bruyères (10 min à pied)
🚗 Voiture : Parking SAGS parking Verdun – Carpeaux – Briand
Other informations
📸 Approved autograph pictures will be available for 5€ each at the extras shop. We remind you that they will be available ONLY at the extra shop and not at the autograph table directly.
🎬 The complete DVD of the convention will also be available for pre-sale on site and will be available after production. These dvd are pre-sales so we are not able to give an exact date of availabilities. Approval delays may varies.
🎁There will be a raffle where you can win extras.. you can get raffle tickets at the extra shop to buy one or more tickets and try to win extras!
We are now in our final days of making this event ready, so we are very busy and hope you will understand that we will be way less available on social networks or by email.
If you have any other questions, you will find many answers in the Free Tour section or in our FAQ.
See you soon for the first edition of XOXO Fan Meet !
People Convention